Buyers shouldn’t spend their days chasing orders and vendors
Envoy reads supplier emails, checks them against purchase orders and updates SAP after your approval.
70+%of admin time returned to buyers
Mail/Inbox
- Kellan SteelConfirmation OC-7741Confirming PO-8841, with an energy surcharge…06:02
- Aldmoor FittingsOur OC for PO-8831Confirmation attached…04:11
- Tarnell BearingsInvoice 90441Invoice for PO-8764 attached…03:37
- Holmvik MetalPO-8781 · delivery date?Chased three times since 6 Aug6 Aug
- Presk ComponentsDelivery moved to 15 AugThe shipment for PO-8798 is now due on…YesterdayDone
Runs every morning at 06:20 on the purchasing mailbox. 34 open lines across four threads.
Give buyers more time for negotiations and decisions that need their judgment.
Mail/Inbox
- Kellan SteelPO-8839 confirmedAs ordered, delivery 28 Aug.09:12Done
- Brenholt AluminiumConfirmation OC-30417Hi Lena, please see attached.07:48Draft ready
- Presk ComponentsConfirmation PO-8834All four lines for 3 Sep.07:21Done
- Aldmoor FittingsOur OC for PO-8831Confirmation attached.06:55Done
- Ostrand HydraulicsOC 2204, PO-8830As ordered, ships 29 Aug.06:02Done
- Tarnell BearingsConfirmation PO-8829Lines 10–30 as ordered.YesterdayDone
- Carrow FreightBooking confirmedPO-8827, collection 26 Aug.YesterdayDone
- Fenmoor PaperPO-8824 confirmedConfirmation attached.YesterdayDone
- Linmere BoardConfirmed: PO-8822Both grades for 1 Sep.YesterdayDone
Confirmation OC-30417
Hi Lena, please see attached.
Hi Lena,
Please see attached.
Kind regards, Brenholt order desk
Result
Check order confirmations in the supplier’s email thread
Envoy reads confirmations in the mailbox and checks price, quantity and dates against the PO. Buyers see the differences that need attention.
Purchase orders/PO-8841
PO-8841, Kellan Steel
EUR 19,530.00Re: Order confirmation OC-7741
Reply to PO discrepancies with the relevant contract term
When an invoice or confirmation conflicts with the PO, Envoy finds the relevant contract term and drafts a reply with the clause attached.
Purchase orders/Past promised date
Envoy activityPO-8812 · Kellan Steel
“Our mill has moved the rolling slot, so PO-8812 now ships complete on 21 August.”
Follow up on late orders and update delivery dates in the ERP
Envoy follows up on late orders, updates the ERP with new delivery dates and flags suppliers that do not respond.
Invoices/90441 · Tarnell Bearings
- 90441EUR 10,928.40Tarnell BearingsNeeds you
- 90439EUR 4,316.00Kellan SteelPosted
- 90438EUR 1,284.60Presk ComponentsPosted
- 90436EUR 842.00Carrow FreightPosted
- 90435EUR 6,905.50Ostrand HydraulicsPosted
- 90433EUR 2,118.75Aldmoor FittingsPosted
- 90432EUR 3,460.00Linmere BoardPosted
- 90430EUR 1,972.20Fenmoor PaperPosted
- 90429EUR 5,048.90Kellan SteelPosted
- 90427EUR 736.40Presk ComponentsPosted
- 90426EUR 1,190.00Carrow FreightPosted
- 90424EUR 3,327.15Ostrand HydraulicsPosted
- 90423EUR 918.30Aldmoor FittingsPosted
- 90421EUR 2,604.00Linmere BoardPosted
- 90420EUR 1,455.60Fenmoor PaperPosted
EUR 2.40 over, inside the EUR 5.00 tolerance
Check invoice lines against the PO and goods receipt
Envoy matches invoice lines to the PO and goods receipt. Matching lines post, small differences clear within tolerance, and buyers get the exceptions with the figures attached.
Approve the change, then see exactly what was written to SAP
Envoy matches the supplier’s reply to the right purchase order line. Once you approve it, Envoy writes the new date to SAP and logs each changed field under your name.
Mail/Expediting replies
- Kellan SteelNew delivery date for PO-8812→ 21/08
- Presk ComponentsPO-8798 rescheduled to 15 Aug→ 15/08
- Verrin SealsRevised delivery date, PO-8852→ 27/08
- Holmvik MetalPO-8781 · three chases, no replyNo reply
- Aldmoor FittingsPO-8857 can ship a day early→ 11/08
Four suppliers answered the chases. Each new date is matched to its order line and staged against SAP. Holmvik Metal has not replied in six working days, so its line is staged at risk.
4 delivery dates and 1 line status staged against SAP S/4HANA. Nothing is written until you release it.
SAP S/4HANA/Delivery schedule
Status is measured against the requirement date on the line, not the original promise.
- Yesterday 11:058750-10Delivery date05/08/2026 → 07/08/2026Envoy agent
- Yesterday 16:408764-30Quantity600 → 580Lena Hart
Build a workflow for the work your team repeats
Workflows/Purchase request intake
Published v2TriggerMail to the purchasing mailboxRequest formAny requestRequest agentWorkflow step- Instructions
- Price it, find the vendor
- Outputs
- price_estimate
Finance approvalOver EUR 5,000Resolve requestCreate PO in SAPSend anything over EUR 5k to Finance for approval first.Added Finance approvalAsk Envoy anything
Describe it, test it, then publish it
Tell Envoy what starts the job, what needs checking and who approves it. It drafts the trigger, agent steps, approvals and write-back on a canvas.
Edit the flow in chat or move the nodes yourself. Test it against real traffic before publishing it. The library shows what triggered each workflow, where it stands and who needs to step in. Each run has a log, and decisions go to a named person.
Agents/Purchasing mailbox agent
InstructionsAnswer the shared purchasing mailbox. Check the vendor’s spend and draft each reply.
Never promise a price or a delivery date the PO does not already show.
CapabilitiesIt can use only what is switched on.
- Vendor & purchase data
- Find vendorsSearch your supplier records by name or category.
- Read vendor spendWhat you buy from a vendor, and on what terms.
- Purchase orders
- Purchase order changesChange a PO once a person approves.
- Email
- Draft mailbox repliesWrite the reply; a person reviews and sends it.
- Send emailMail suppliers directly, from its own address.
Choose which tools each agent can use
Give an agent a name, instructions and permission to use specific tools. An agent that reads spend and drafts replies cannot write to the ERP unless you enable that tool.
Available tools include SAP and Coupa write-back, price indices, contract clauses, supplier email, approval routing and spend history. You can leave direct sending off so a person approves every outbound message.
- Vendor & purchase data